Output management system for postal letters

Streamline your postal letter output. With Pingen’s professional output management system your business mail is professionally printed and delivered via local post or DHL.

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Output management system - Pingen dashboard

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Unlike traditional output management systems, Pingen is a fully web-based solution specialised in sending postal letters. There’s no need for investments or subscriptions – simply upload your own documents, choose your preferences, and we’ll handle printing and postal delivery for you.

Document upload

Submit your documents to our browser-based WebApp or integrate with your current software tools.

Document validation

Your documents are checked for printing and postal requirements, like address structure and placement.

Local printing

Your letters are printed in local facilities, close to its destination, ensuring fast and efficient processing.

Reliable delivery

We manage delivery through main domestic postal services or DHL, ensuring reliable and timely arrival.

What makes our output management stand out

Real-time insights

Empower your team with Pingen’s multi-user WebApp, offering stakeholders direct access to letter management and tracking.

Document optimisation

Let Pingen handle automated document validation and optimisation, so your letters are always ready for smooth postal distribution.

Multiple print facilities

Enjoy faster, more reliable delivery with local printing in multiple countries, powered by Pingen’s global print infrastructure.

Seamless scaling

Easily manage and scale your postal output – without volume limits or the need for additional hardware or infrastructure.

Next-gen output management

Manage your entire postal workflow efficiently with Pingen’s smart tools and real-time insights.

Interface of Pingen displaying real-time letter tracking information

Pingen email notifying about an undeliverable letter

Professional output management features

Up to 320 pages per letter

International print infrastructure

Preferred postage rates

Document and address validation

Detailed reports and statistics

Per letter status information

Attractive volume discounts

Ready-to-use integrations

Automatic notifications

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Flexible file transfer options

Choose the method that fits your workflow best to send documents quickly and securely.

Pingen dashboard with a drag-and-drop area for uploading documents

Example PHP code demonstrating how to use the Pingen API to upload and create letters

Flexible pricing model:

Our pricing is straightforward - you pay only per letter. Start with no commitments and benefit from the best rates.

All pricing details

No minimum volumes

With no minimum volume requirements, Pingen is ideal for a wide range of postal output management use cases.

No upfront investments

With no setup fees or infrastructure costs, Pingen lets you handle your print output with zero upfront investment.

No monthly subscriptions

Benefit from straightforward pay-per-letter pricing without any monthly subscription fees or long-term contract commitments.

Custom terms for large-scale output needs.

Tailored rates

For cases with monthly volumes exceeding 5.000 letters we also offer custom pricing with attractive discounts.

Invoice payment

For well-established clients, we also offer monthly invoicing as a flexible alternative to prepaid payments.

Output management for every industry.

With our flexible platform, we cover a broad spectrum of physical letter output management scenarios.

All use cases

Financial documents

Send invoices, statements and payment reminders by post. Simply upload your files, and Pingen takes care of printing, packaging and delivery.

Legal documents

Deliver contracts, compliance letters, and notices securely and efficiently. Pingen integrates seamlessly with your workflow to for easy mailing.

Operational documents

Simplify the distribution of internal communications, reports, and policies. With Pingen, delivery is fully automated and hassle-free.

Marketing documents

Reach your customers with personalized promotions and newsletters. Pingen provides flexible printing and shipping options tailored to your needs.

Healthcare communications

Send appointment reminders, test results, and billing efficiently. Pingen helps simplify your healthcare communications.

Keeping your data safe and secure.

Customisable data retention

You maintain full control over your data retention periods, with automatic deletion afterwards.

100% GDPR compliant

Pingen is fully GDPR compliant, guaranteeing your data is always handled securely.

Advanced data encryption

All data transfers are safeguarded with advanced 256-bit TLS encryption for privacy.

Two-factor authentication

Boost your security with two-step verification: a password plus an additional 2FA step.

Built for enterprise-level performance.

Track & Trace

Enjoy full transparency for your letters with Pingen’s real-time processing and tracking information.

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Return mail

Profit from automatic undeliverable letter handling and receive all information digitally.

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Global network

Pingen automatically prints and sends letters locally in many countries, saving time and reducing costs.

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Ready to outsource your output management?

Payment options:

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